Adobe is bringing hyper-secure digital signatures to mobile devices. By mid-March, Adobe Document Cloud will enable Trust Service Provider-certified (TSP) digital signatures, Lisa Croft, Group Product Marketing Manager at Adobe told PCMag. The integration gives Document Cloud users the ability to add hyper-secure online signatures to documents without having to open a desktop or laptop.
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Although digital signatures aren't a new technology, most TSP-certified digital signatures have been delivered via laptop or desktop and via a hardware token (as is the case with the current iteration of Document Cloud). The new Adobe functionality brings Cloud Signature Consortium standards-based technology to the mobile device. The new standards, which were announced in July and unveiled last week, provide a mutually agreed upon standard for document management and digital signature service providers to leverage in order to create cloud-based, encrypted, multi-factor digital signatures.
Here's how it works: In order to digitally sign a document in Document Cloud, you will click on the "Cloud Signature" call-out, which will trigger a pop-up asking you to choose your TSP service provider. You will then be asked to enter your login credentials to prove your identity. For added security, your company or document management vendor can require you to enter a randomly generated PIN once you've entered your standard credentials.
Cloud and Proud
Adobe made its final, big push into the cloud in 2015. At the time, Adobe let users take a photo of a document and save it to the cloud. The company also unveiled Mobile Link, which let users store files, settings, and signatures in the cloud so that each was accesible on any new device with an internet connection. Document Cloud's Send and Track feature also gave administrators the ability to adjust the settings to control who opens documents, when they have access, what devices they can access documents on, and whether or not they can make edits.
With today's announcement, users can also edit, sign, and update documents from a mobile device, and adjust any of their document settings from the device, as well. This includes document creation, signature requests, progress tracking, and secure document archiving—all from within the Document Cloud mobile app. To improve content consumption, the Document Cloud iOS and Android apps will soon allow pinch, double-tap, and five-level zooming. Adobe also gives administrators the ability to notify recipients about important terms and conditions or policy updates, or request certification to prove that recipients have read information, even when an e-signature isn't required. Notifications can be delivered via the home screen of your iOS or Android device.
Adobe intends for Sign and Document Cloud to be used for even the most sensitive document management function, such as new bank account enrollment, loan applications, and human resources (HR) management, Croft said.
Starting tomorrow, Document Cloud and Microsoft SharePoint desktop users will be able to digitally manage document workflows from a mobile device, as well. SharePoint Online users will be able to access this functionality starting on March 15.