December is a hectic time, but there's one tax task you can't overlook in the holiday rush. If you have a medical flexible savings account, or FSA, you need to check its balance and make sure you don't end up wasting that money.
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These workplace-provided accounts are popular for a couple of reasons.
First, you can use the account money to pay for items and services that aren't covered by your health insurance.
Second, the saving process also saves you tax dollars. You make FSA contributions via regular, equal payroll deductions. The amounts are taken from your paycheck before your withholding taxes are calculated, so you owe a bit less in federal income and Social Security taxes upfront.
But the accounts have one drawback. In many instances, if you don't use the money by the end of your benefits year, which for most people is Dec. 31, you'll lose it.
Check your deadline
In some cases, however, the year-end deadline isn't firm. The Internal Revenue Service allows employers to give FSA owners until March 15 of the following year to make eligible medical expenditures and pay for them with account money.
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But the grace period is optional. Companies can offer it or not.
So your first step is to check with your benefits office to confirm your spending deadline, says Bart Turney, director of FSA marketing communications at SHPS, a benefits administration services provider in Louisville, Ky.
If your workplace gives you until mid-March to incur FSA-eligible expenses and use this year's funds to pay for them, you have some breathing room.
However, if your spending deadline is the end of December, start making doctor appointments and buying allowable medical items now.
Eligible FSA expenditures
The most common uses of FSA money are to pay insurance copays and exams that aren't covered under your insurance.
Vision exams are popular during this time of year. Most of us could use an extra pair of glasses or, for fun, colored contact lenses. Don't forget about full dental checkups or even just teeth-cleaning appointments. Each of these expenditures could help you draw down your FSA.
Under many plans, FSA cash also can be used for alternative treatments, such as acupuncture or chiropractic sessions, that aren't typically covered by medical insurance.
It's also a good time to think about wellness exams and preventative procedures. "Anything you can do at the end of the year to help improve your overall health is a good use of account money," says Turney.
One easy wellness option is a flu shot, says Turney. Most pharmacies now offer these injections, so there's no need to make a special trip to your doctor's office.
Also consider cleaning out your medicine cabinet, says Turney.
"Throw out expired medications and replace them," he says. "Look at maintenance medication. Many people now get prescriptions in three-month supplies." If you're able to refill those multimonth orders now (or by March 15), you can be reimbursed from FSA money.
Don't forget about over-the-counter medicines.
Filing FSA claims for items available on store shelves will become more difficult soon. A health care reform law provision that takes effect Jan. 1, 2011, will require that you get a doctor's prescription for over-the-counter treatments before you can file the expense as an FSA claim.
But until the end of 2010, over-the-counter medicines are still acceptable for FSA. Stock up on them. Do so within reason, though, or you'll be throwing away out-of-date cold treatments this time next year.
Overlooked FSA expenses
Some other expenses you might not have considered -- but that are usually allowed under FSA plans -- are first-aid kits, blood-pressure monitors, thermometers, and neck, wrist or other joint braces.
Check your store receipts when you buy medically oriented items. Many retailers include notations as to which purchases are FSA-eligible. You also should check with your benefits manager before you buy an item if you have any questions about its FSA eligibility.
And don't forget about the cost of getting to medical offices, says Turney. The tax code rules on medical mileage reimbursement apply to FSAs, too.
Allowable transportation costs include not only mileage or actual car expenses for travel primarily for and essential to medical care (you must use one travel reimbursement calculation method), but also bus, taxi, train or plane fare, or ambulance service and parking fees and tolls.
Just be sure you don't also count your travel costs as itemized medical deductions on Schedule A. Your FSA money is not taxed, and the IRS frowns on such tax-deduction double-dipping.