If you're in the market for standalone applicant tracking software, then you'll want a comprehensive platform that comes equipped with everything your business would need to track employees from recruitment to retirement. But perhaps most importantly, you'll want applicant tracking software that's a breeze to use. Here's why: Depending on the size of your company, you'll have to post hundreds, if not thousands, of job openings throughout the lifecycle of your software. Bulky, complicated, and laborious systems don't let users quickly upload applications, track recruits, and collaborate with co-workers.
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Thankfully, the best applicant tracking systems simplify these processes so that even novice technology users can master the applicant tracking process. Our Editors' Choice for applicant tracking systems is Bullhorn Staffing and Recruiting. This tool offers unlimited customizations, neat "Slide Out" and bowling alley interfaces, and the simplest data entry you'll find on any software, anywhere. To show you just how easy it is to use Bullhorn's software, I'll quickly guide you through the job creation process.
Step One: Create a Job Listing
You can create a job listing in any word processing application or PDF file builder. Bullhorn will be able to parse the information from the document into your software with a high success rate. This means that you can create a new job listing in one of three ways:
1) Upload a Job Listing Document Directly from Microsoft Outlook
2) Upload a Job Listing Document to Bullhorn directly
3) Create a Brand New Listing within Bullhorn
All three paths will take you to the same place. Let's start with pulling a job listing from Microsoft Outlook.
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A. Upload from Microsoft Outlook
1. After you receive an email with an attachment clearly marked as a job listing, you'll want to click on the Bullhorn widget within the body of the email.
2. Your Bullhorn interface will open directly within Microsoft Outlook. Click the "New Job" button. The system will then be able to pull the data from the word processing document and parse it into the appropriate fields.
B. Upload to Bullhorn
1. To upload directly to Bullhorn, log into your Bullhorn software, and click "Drop to Parse" in the lower left-hand corner of your screen.
2. The word processing document will be dropped into the job description exactly as you created it.
C. A Brand-New Listing
1. If you haven't pre-typed your job description in a word processing document, then you can type it directly into Bullhorn. Click the "Add" button and select "New Job."
Step Two: Enter Pertinent Details
Anything that wasn't parsed from the word processing document will have to be manually entered into the system. This includes things such as job name, job category, the main point of contact for the job, the employment type, and any other field that you'd like to appear on the job listing, internally or externally. The fields can be as plentiful or as sparse as you'd like them to be.
In this section, you can choose whether or not you'd like to create an internal and external job description. The external description would provide details about the job and the experience for which your company is looking. The other description would be for internal recruiters that details the type of candidate you'd like to hire. You don't need both but the internal description might be helpful for companies with multiple internal recruiters.
Step Three: Publish Your Listing
What's the point of creating a job description if it's only going to live on your corporate webpage? To publish your listing, you can choose one of several paths:
1) Publish from "Within the Job Description"
2) "Slide Out" and Click "Publish"
A. Publish Within the Job Description
1. Simply click "Select an Action"
2. Click "Publish"
3. Check your data
4. Select all of the websites where you'd like to publish
5. When ready, click "Publish"
B. "Slide Out" and Publish
One of the coolest Bullhorn features is called "Slide Out," which is an interface option that lets you view candidates and jobs without having to leave the original menu on which you were navigating. For example, if your boss verbally approves a job description and you don't need to go back into the file itself to publish it, then simply click the binoculars on the left-hand side of the entry. A window will pop out to the right of your screen. From within that new window, you can do things such as communicate with other stafffers, take actions (including publishing), and view past activities relative to that file.
1. Click the binoculars next to the job listing you'd like to publish
2. The listing will "Slide Out" from the right of your screen
3. Click "Actions"
4. Click "Publish"
5. Check your data
6. Select all of the websites where you'd like to publish
7. When ready, click "Publish"
Now, your job listing links will be sent to your pre-selected social media feeds, and the full job description will be published on pre-selected job boards such as Indeed and Monster.